Troubles In Managing Authorities Publications In Tutorial Libraries In Sierra Leone


In Sierra Leone the phrases ‘official publications’, official paperwork’, and ‘public paperwork’ are synonymous with federal authorities publications. Governing administration publications, solely place, are recordsdata produced by governing administration and regional and quasi-authorities our bodies outlining and integrating views and polices. They stand for the historic and up to date enchancment authorities of presidency and supply info on a wide variety of matters to contain Political Science, Economics, Finance, Statistics, Labor, Business, Background, Worldwide Relations, Agriculture, Geology and Meteorology. Katz (1997) classed these publications into: (1) info of presidency administration (2).analysis paperwork for specialists resembling a big vary of statistics and knowledge of profit to science and enterprise (3).well-known sources of knowledge and info. Their bodily type remaining probably a e-book, pamphlet, journal, report monograph or digital, specifically CD-ROM (p.387).

Bibliographic command in fairly a couple of areas of the setting is seemingly unsatisfactory due largely to absence of consciousness of the significance of bibliographic sources in exploration in govt publications. The US of America, for illustration, was for a chronic time a pioneer on this trade. As considerably again as 1895 the Printing Act of January 12 of that yr (28 statute, 601-624) not solely confirmed centralized printing and distribution of federal paperwork but in addition instructed the Superintendent of Recordsdata to supply appropriate devices for bibliographic handle of the recordsdata printed. Nice Britain is an incredible exception for as significantly once more as 1807 collections of parliamentary papers have been being printed. Nations around the globe all these as Sweden, Italy, Netherlands, Germany and Japan started separating federal authorities doc bibliographies typically within the Twenties and Thirties (Palic,1975). Nonetheless a terrific must have for the usage of authorities publications was felt following Planet Warfare 11 (1939-1945), when there was an enhanced fascination within the authoritative knowledge contained on this kind of publications as posited by child’s (1942) in his introductory notes that ‘an increasing number of the value of presidency documentation is changing into acknowledged even with the refractory character of a few of these supplies’

In parallel the emphasis produced on the usefulness of authorities publications in Sierra Leone is concerned with the development of printing which could be traced as significantly again once more because the founding of the Colony of Sierra Leone in 1787. Whereas the sector didn’t endure the French assault of 1794 the inspiration stone of what in a while turned acknowledged because the Federal authorities Printing Division was laid in 1925 when it was charged with the creation of modest notices for formal use. Presently the Division prints all authorities publications and supplies stationery and enterprise workplace gear of authorities departments. It additionally undertakes a trustworthy quantity of business printing as income creating measures.

Governing administration publications usually take pleasure in at present being among the many finest of their material fields incessantly not simply available to folks (Smith, 1993). In lieu of the extent and complexity of governing administration issues to do there’s a require for the prevalent dissemination of details about these routines and for most popular integration of govt protection. No surprise why govt publications have distinctive profit to tutorial library collections and their authority is long-lasting. In tutorial libraries in Sierra Leone these publications are place apart into a novel assortment manned by a curator as at Fourah Bay Faculty Library. Some are saved in vertical info others are put in pamphlet bins, although all these like maps and surveys are given specialised storage. These publications are acquired primarily by purchase, deposit, donation, commerce and photocopying. The Governing administration Printing Part is answerable for their publication


The expansion of presidency in Sierra Leone’s publish-war reconstruction interval at space, countrywide and worldwide ranges has resulted in escalating her have an effect on on the lifetime of the citizenry. Concurrently with this enlargement is the proliferation of formal and semi official companies, commissions and bureaus which proceed to publish will work these as directories, restrictions, research, prices, Acts and sophisticated literature which quite a few a scientists, educators, basic public help functionaries, welfare recipients and the unemployed cannot do with out reference to those publications. As a result of truth librarians function interface in between individuals and governing administration they’ve for extended recognized the difficulties which such a myriad of choice can pose and have been constructing large strides to take care of the problem. The essence beneath is to current systematic controls to keep away from the disappearance, into oblivion, of mandatory formal publications.

In Sierra Leone federal authorities publications fall inside simply three fundamental lessons: Govt, Legislative ands Judicial. The Authorities publications include individuals issued by the Locations of labor of the President and the Vice President, and quite a lot of impartial places of work and institutions these as Nationwide Charge for Social Movement (NaCSA), Nationwide Earnings Authority (NRA), Anti Corruption Fee (ACC), Countrywide Charge for Privatization (NCP) and the Workplace setting of the Ombudsman. Additionally supplied are govt ministries these because the Ministries of protection Education, Youth and Athletics Abroad Affairs and International Co-procedure Tourism and Cultural Affairs Native Govt and Group Enhancement Agriculture, Forestry and Meals Safety Commerce and Enterprise Inside Affairs labor and Industrial Relations and Progress and Financial Planning.

The Ministry of Commerce and Market, for instance, is answerable for each equally inside and worldwide commerce and the promoting of exports. It has powers about customs and excise, tariffs, insurance coverage, patents, logos, benchmarks, weights and actions. The Ministry of Overseas Affairs and International Cooperation is responsible for Sierra Leone’s partnership with international and Commonwealth worldwide places although the Ministry of Agriculture, Forestry and Meals Security is answerable for administrating govt coverage on agriculture, horticulture and meals stuff safety. This Ministry options purposeful help to farmers, enterprise producers of horticultural crops and evaluation.The Ministry of Inside Affairs promotions with the upkeep of legislation and buy, the Legislation enforcement and Hearth Forces, administration of the prisons and the remedy of offenders. Different miscellaneous issues handled by this ministry contain explosives, firearms, harmful remedy, prisons, shops, neighborhood fundamental security, leisure, cremation, bylaws and good rule and formal firm. The aforementioned capabilities and equal sorts carried out by different ministries want the technology and routine upkeep of publications. There’s additionally documentation of push briefings provided by the totally different heads of ministries and newsletters, that are channels for respective ministries there-by incomes them extra public-relations acutely aware.

Legislative publications embody issues just like the information and debates of Parliament and the research of hearings of the diversified Parliamentary Committees. Concerned listed right here are also plenty of plan statements in reply to parliamentary ideas. The Hansard is an additional wealthy supply for public issues because it gives official particulars and views about parliamentary debates.

Publications from the Judiciary department of govt consist primarily of research of govt selections by the Justice of the Peace, Appeals and Supreme Courts. Uncovered on this arm of governing administration are regulation books, ‘annual registers’, state trials and rulings, the construction, intercontinental treaties, protocols, peace accords, Acts, funds and digests of native newspapers. These publications supply the judiciary with pertinent particulars on multifarious authorized points. These knowledge is required to be factual and politically impartial.

The Metropolis and District Councils, remaining quasi-authorities establishments, ship paperwork labeled as federal authorities publications. These encompass constructing codes, academic enchancment, well being and health and sanitation, legal guidelines on squander disposal, use of firearms and fireside gadgets. Additionally there are federal authorities departments which offer statistical data on a broad choice of monetary, industrial and social demographic data. Of central value are Statistics Sierra Leone (previously Central Knowledge Office-CSO), accountable for nationwide inhabitants census and residence surveys the Workplace setting of Births and Deaths which registers and produces annual statistics of births and fatalities within the nation the Office of the Registrar Normal responsible for statutory registration of marriages, patents and logos the Chamber of Commerce which specializes on firm knowledge. These locations of labor carry with one another essential financial and social knowledge provided by federal authorities departments. Different essential authorities departments are the Meteorological Enterprise workplace, which proceeds to offer pertinent climate info, and the Countrywide Archives, which serves as repository of all non-existing federal authorities publications inclusive of countrywide newspapers. The afore-stated govt publications vary in measurement and period. Created by specialists within the matter, authorities publications are usually not solely authoritative but in addition effectively timed launched and supply with topic areas of present curiosity. Their perform, in keeping with Katz (1969), is to offer info and info and treatment points and to not provoke dialogue or organizational cataloging and administration. They’re sensible main reference sources.


Tutorial libraries in Sierra Leone are individuals within the constituent fashions that sort the nation’s two universities, particularly the College of Sierra Leone and the College of Njala. These libraries signify the bibliographic basis of the nation’s analysis fascination. They participate actively within the distribution and commerce of e e book and non-book merchandise to sister establishments all greater than the nation. Collectively these establishments present college students, college, students and scientists which are engaged in carry out within the sciences and humanities in addition to the overall neighborhood. These libraries have blended strategies of in extra of 500,000 volumes, most of that are of one among a sort scope and high quality. Bundled in these substantial collections are authorities publications all these as treaties, Acts, statistical tables and compilations, conventions and paperwork of diplomatic relations, experiences of presidency departments, committees, bureau and commissions, census schedules, proclamations and authorized pointers. The servicing, preservation and progress of those publications are obligations shared by tutorial librarians as their libraries keep on to function countrywide strategies.


Totally different causes have been superior for the inclusion of federal authorities publications in educational libraries in Sierra Leone. The makes use of of the nation’s universities are instructing, firm, evaluation and interpretation and dissemination of study. Tradition views authorities as a reliable and impartial supply of authoritative info that basically ought to be accessible to its residents through its quite a few publications. Contemplating the truth that educational establishments take care of pupils who in change will likely be foreseeable future residents these ought to actually be educated accordingly. Authorities’s stance have to be regarded when there’s neighborhood dialogue on wellbeing, worldwide relations, schooling, agriculture, social security and commerce, to quote plenty of illustrations. Subsequently the require for the expansion of governing administration publications in tutorial libraries as these merchandise might converse for the federal government in several actions. Additional tutorial libraries have the targets of preservation, conservation and companies. And authorities publications type part of society’s cultural heritage which need conservation and preservation not just for exploration capabilities but in addition for posterity as tangible key sources of info which teachers can continuously discuss with. Little or no surprise why as a consider of bibliographic administration of those publications librarians proceed to supply catalog’s, checklists, guides, indexes, accessions lists and chosen normal bibliographies made up of great data on govt publications.

1991-2001 was a time interval of doom in Sierra Leone because it marked the civil battle. Fought as a final result of awful governance, nepotism and enormous corruption it led to the un-wanton destruction of life and houses. Essential govt buildings0 wrecked to reckless abandon bundled the Nationwide Treasury, Sierra Leone Police premises, laws courts and the locations of labor of the Freetown Metropolis Council all of which housed important paperwork often consulted by scientists, authorities functionaries and the neighborhood. Not withstanding the state is slowly recovering with the re-institution of close by federal authorities, multi-occasion democracy, enhanced human, ladies and infant rights, the supply of a conducive ambiance to monetary dedication, and a brand new program of coaching (6-3-3-4), to quote however a couple of developments, the productive operation of which includes constant use of authorities publications.

The huge programs in educational establishments incorporate a number of locations of day by day life with the coaching of historic and geographic rules scientific analysis are carried out for improved general well being and meals stability intercontinental relations and inter-religious comprehending are fostered. Additionally up to date neighborhood existence and the philosophy of democracy, peace and battle decision, superior governance, human rights and different ideologies are taught in buy that clever selections might be drawn. These developed educational packages ship enrichment and info to learners in this sort of fields as economics, authorities, wellbeing and sanitation, agriculture, worldwide relations, human authorized rights and diplomacy. In help of those assorted disciplines educational libraries current massive collections to include regional merchandise a few of that are within the kind of authorities publications whereby learners, college and researches might share their encounters and passions and develop passable personalised adjustment with regard totally different federal authorities functionaries in society. By so engaging in pupils are supplied the likelihood to mature in social usefulness and create their psychological pursuits and capabilities in get to change into accountable associates of tradition. This in change might assist market nationalism. In lieu of those components educational libraries try and ship liberal collections to include publications, serial publications, audio-visuals and authorities publications.


Authorities publications are amongst essentially the most sensible supplies in educational libraries in Sierra Leone. Other than the neighborhood library, the nationwide archives and parliament library which offer as repositories for all these publications tutorial libraries keep on to construct these publications of their enormous assortment. Alternatively these strikes are usually not bereft of problems. These vary from awful codecs by way of deficiency of commerce bibliographies to unsatisfactory options of distribution. The usual hassle to all these libraries is the amount of publications gained, considerably of which is virtually nothing however uncooked knowledge and research utilized to steering arguments or gathered extra for the sake of amassing pretty than for any distinct good causes. As a result of truth these libraries have confined home to residence their many collections the continued acquisition of govt publications poses issues to personnel.

Tutorial libraries buy authorities publications primarily by donations while a pair are acquired by purchase, trade and photocopy. As soon as these elements are acquired they’re envisioned to be processed and structured to be used within the library. Regrettably there was no mounted pattern in classifying and organizing these sources in these libraries. Their group is both by govt ministry/division, topic or format which is often puzzling to consumers. At Fourah Bay Faculty library, for instance, these publications are positioned individually from the conventional assortment which frequently constrains customers in having to go away their trying by way of space to seek the advice of these supplies with restricted sitting down lodging. Libraries at Njala Faculty Greater schooling, Institute of Basic public Administration and Administration (IPAM) and the Faculty of Remedy and Allied General well being Sciences (COMHAS), that are comparatively little in sizing mix the publications of their basic assortment due to this fact posing retrieval points to customers.

Preserving observe of federal authorities publications is yet one more problem as there are not any commerce bibliographies printed out to assist hint them. Hardly are these publications identified within the nationwide bibliography, Sierra Leone Publications, ready by the neighborhood/countrywide library. Along with the Federal authorities Printing Workplace responsible for the manufacturing of govt publications doesn’t have any thorough lists of its publications. Most situations these publications are both returned immediately to the respective ministries/departments proudly proudly owning them on completion or despatched to the Authorities Bookshop on the market or marketed by the Authorities Printing Division on completion, thus making it powerful to seek out retrospective publications. Even worse proceed to every the Authorities Printing Division and the Federal authorities Bookshop are usually not fascinated in publicizing these publications and as this sort of fairly a couple of clients which incorporates educational librarians are usually not conscious of the supply of pertinent federal authorities publications for acquisition so leading to lapses within the development of those sources in academic libraries. In parallel 1 would assume academic libraries to compile full lists of all these publications however this has not been the situation because of the restricted vary of personnel manning this assortment and the quantum of labor they need to execute significantly by way of peak durations when libraries are intently utilized which is time consuming.

There are additionally troubles of assortment development. Instructional libraries are underneath-funded and in consequence librarians prioritize their assortment development needs. Acquiring federal authorities publications has not been a precedence for tutorial librarians as they usually seem forward to the Govt Printing Division for donations that are often not forthcoming. Therefore loads of related authorities publications are usually not recognized in tutorial library collections. What’s much more this restricted assortment is grossly misused and abused by finish customers (primarily undergraduate pupil consumers) of their tutorial pursuits. Consequently most of those publications have dingy covers some others have a pair of web pages each revealed on or pilfered when some are intentionally mis-shelved to deprive colleagues of working with them.


The incorporation of governing administration publications within the mainstream of academic library services ought to actually be regarded a priority by college authorities and educational librarians in supplying receive to government-generated info in Sierra Leone. Representing a substantial and integral part of the nationwide sources authorities publications are key sources of information in virtually every trade of endeavor and are important to educated public-final resolution making. Tutorial librarians actually ought to thus evaluation their assortment progress methods and processing and enterprise options of those elements if they’re to be persistently utilized by their numerous clientele. Especial thought should be supplied to elevated funding, helpful useful resource sharing, compilation of lists and ample staffing, sitting down lodging and space for storing if they’re to protect necessities in serving their many clientele.

Author Discover

John Abdul Kargbo is Senior Lecturer on the Institute of Library, Info and info & Dialog Research at Fourah Bay College, College of Sierra Leone. Mail could be despatched to him on